Delegate info:
FULL DELEGATE PACKAGE:
This entitles the attendee to all activities during the Convention. This includes attending all Speaker Presentations; access to your choice of Technical Workshops; buffet lunches; delegate bag with delegate information, a weblink for you to download a record of the event and presentations (unless embargoed); 'welcome' coffee and continental breakfasts, refreshment breaks and complimentary end-of-day drinks served in the meetings area.
DAY DELEGATE PACKAGE:
This is valid for one day only (8.00 to 18.30) and includes access to the presentations of that day, delegate bag; 'welcome' coffee and continental breakfast, lunch, refreshment breaks, plus end-of-day drinks. If coming for one day only, please indicate which day on the registration form.
SPECIAL OFFER: EARLY BIRD DISCOUNTS:
FULL DELEGATES: For full delegates who can register and pay for their attendance before January 31, 2013, we offer a 'Very Early Bird' discount of 25% for a registration fee of only $900 - which is superb value!
For full delegates who can register and pay for their attendance between February 1 and March 31, we offer an 'Early Bird' discount of 10% for a registration cost of $1080 - a significant discount!
DAY DELEGATES: For one day delegates who can register and pay for their attendance before January 31, 2013, we offer a 'Very Early Bird' discount of 25% for a registration fee of only $495 - superb value!
For one day delegates who can register and pay for their attendance between February 1 and March 31, we offer an 'Early Bird' discount of 10% for a registration fee of $594.
Both these 'Early Bird' offers are restricted to 30 applicants, so please register as early as possible
As these are early registrations, heavily discounted, no refunds are possible, but should the delegate(s) subsequently be unable to attend, their discounted registration may be transferred to a colleague at no extra cost at any time.
TAX:
Delegate registration fees are free of tax. However, your accommodation and other expenditure will be subject to taxes.
CURRENCY:
All delegate prices are in USD - United States Dollars ($).
ACCOMMODATION:
The 3 star Sonesta Hotel is the official Convention hotel. All Convention activities (except the Welcome Reception) take place in the Liberty Ballroom on level 2.
We have negotiated some very special rates for our group and can offer overnight accommodation in the Sonesta at only $175 + tax (15.2% at the time of writing) with double occupancy only $10 more. The rates do not include breakfast as we provide 'welcome Continental breakfasts' during the three days of the Convention.
EXTENDED STAY RATES:
The hotel has kindly agreed to extend the special rate offered for attendees beyond the Convention dates. For your further pleasure or business use, that low rate is available from Saturday June 1 up to and including Sunday June 9!
Please note: The discounted accommodation rates are only guaranteed available until Saturday, May 10, 2013, or until the hotel allocation is full, whichever is first.
For reservations after that date, the discounted rate or room availability may not be available.
HOTEL RESERVATION:
To book your accommodation, we have set up a link with the hotel. Please go to the 'Register' page of this website for this link and all other reservations.
REGISTRATION & PAYMENT:
We ask all delegates to complete a registration form which is web-based. If you prefer, this form can be downloaded from the 'Register' page and completed and e-mailed or faxed to us, as you wish.
When registering, please include all details as this information will be used for all administrative purposes, including badging and the list of attendees. If you have another name or nickname you would prefer on your delegate badge, please indicate.
For payment, we can offer you two options. The first is by card.
Always concerned with security, we do not ask for any card details over the internet, but will apply to you separately for your card details to come to us by fax.
We can accept payment via Mastercard, Visa, Amex or Diners.
Please note that as a UK-based company, card payments are taken as Pounds Sterling according to the exchange rate at the moment of transaction. Your card issuer's conversion to your currency may create small discrepancies which are beyond our control. We will confirm all transactions.
Alternatively, we can pro-forma invoice you for payment by bank transfer or cheque. (However, please be aware that if you are making use of any discounted 'Early Bird' registrations, payments must be completed by the appropriate date). For this payment method, simply tick the 'Invoice me' box on the registration form and we will electronically send you an invoice. We can accept US Dollar (and Euro) cheques.
No registration is 'live' until payment is received.
TO REGISTER PLEASE GO TO ‘REGISTER’ page.
TECHNICAL WORKSHOPS:
Technical Workshop presentations may be presented by commercial partners, so offering an opportunity for attendees to also catch up on the latest developments and offerings from equipment and services companies.
Technical Workshops will be available as optional extras during some breaks, with only one Workshop per break.
THE EXHIBITION:
We will provide attendees with a small accompanying exhibition that may change daily. It is in the exhibition area that morning 'welcome' coffee and complimentary continental breakfast, coffee breaks and end-of-day complimentary drinks will be provided.
It is the funding from these exhibitors that allows us to keep registration fees low, so please make the most of the opportunity to talk with them. It is an excellent opportunity for attendees to be face-to-face with some organisations that could offer possibilities for their future development.
The exhibition will be open every day from 08.00.
(Enquiries for exhibition or sponsorship participations to convention@crier.co.uk please).
DRESS CODE:
There is no dress code. Feel free to wear what you wish. Informal/casual clothing is fine. For 'outdoors', the weather in Philadelphia in early June should be very pleasant, but that is not guaranteed!
PARKING:
The Sonesta offers valet parking at $29 for a 2 - 12 hour stay and $46 for 24 hours.
TAX: Delegate registration fees are free of tax. However, your accommodation and other expenditure will be subject to taxes.
LANGUAGE:
All presentations and administration will be in English.
THE SONESTA HOTEL:
The 3 star Sonesta Hotel is the official Convention hotel and has kindly agreed to extend the special rate offered for attendees beyond the Convention dates. For your further pleasure or business use, that low rate is available from Saturday June 1 up to and including Sunday June 9!
Please note: The discounted accommodation rates are only guaranteed available until Saturday, May 10, 2013, or until the hotel allocation is full, whichever is first.
For reservations after that date, the discounted rate or room availability may not be available.
GETTING THERE:
BY AIR: Philadelphia International airport (PHL) is the 9th busiest in the United States with over 460,000 takeoffs and landings in 2010. It has a good service and choice of airline both within the North America and Internationally.
The hotel is 8 miles from the airport with taxis taking around 20 minutes and a fare of around $32. Or Lady Liberty Shuttles run from the airport for $10, taking around 30-45 minutes.
SEPTA (Southeastern Pennsylvania Transportation Authority) offers a rail fare of $7 to 30th Street station (just half a mile from the hotel), taking around 20 minutes.
If driving, please see the hotel website for directions. Valet parking is $29 for a 2 - 12 hour stay and $46 for 24 hours.
(Sonesta Hotel Philadelphia, 1800 Market Street, Philadelphia, PA 19103).
Philadelphia runs on East Coast time, giving the following time differences:
W. Europe +6 hours (UK +5h). US & Canadian West Coast -3 hours.
USEFUL SITES FOR MORE INFORMATION:
For Philadelphia: www.visitphilly.com or www.philadelphiausa.travel
For Philadelphia airport: www.phl.org
For Pennsylvania: www.visitpa.com
TERMS AND CONDITIONS:
Registration: Delegates will receive full confirmation and information about registration
procedures. On-site registration will begin at 16.30 on Monday June 3, 2013.
Substitutions: May be made at any time up to May 3, 2013 without charge. Any substitutions should be notified to us in writing by the original delegate or a company director. After May 3 substitutions may be liable to an administration charge of $40, except 'Early Bird' registrations which will be free of any administration charges.
Cancellations: Should be notified in writing. Cancellations between May 10 & May 24 may be subject to an administration charge of $40. Please note that after May 24 no refunds will be possible, though substitutions may be made.
Event cancellation: Should the organisers (Crier Media Group) be forced to cancel the event for any reason, all delegate fees received by the Company will be refunded. Attendees should ensure that in such an occurrence, their own insurance should cover any lost monies due to flight cancellations, etc.
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